Legal & Privacy

Privacy Policy

We're upfront about how we handle your data. No legal jargon, no hidden clauses. Just honest answers about what we collect, why we collect it, and how we protect it.

HIPAA Compliant

SSL Encrypted

No Data Selling

Last updated: May 10, 2026

The Short Version

Everything you need to know in 30 seconds

We collect only what we need to respond to your inquiries and provide our services

We don't sell your data to third parties. Ever.

Your data is encrypted and stored on secure, HIPAA-compliant servers

You can request to see, update, or delete your data anytime

We'll notify you within 72 hours if there's ever a data breach

Full transparency—no hidden data collection practices

Information We Collect

What data we gather when you use our website

When you visit evozent.com or request a demo, we collect information you voluntarily provide. This includes:

• Your name, email address, and phone number

• Hospital or clinic name and size

• Your role (doctor, administrator, IT manager)

• Messages you send through contact forms

• Demo requests and support inquiries

We also automatically collect basic technical information like your IP address, browser type, and pages you visit. This helps us understand how people use our website and improve the experience.

How We Use Your Information

What we do with the data you share

We use your information to:

• Respond to your inquiries within 24 hours

• Schedule product demos and follow-ups

• Send you information about Evozent HMS features

• Provide customer support

• Improve our website and services

• Understand which features hospitals need most

We don't use your data for anything you haven't agreed to. No surprise emails. No spam. Just the information you asked for.

Data Sharing - We Don't Sell Your Info

Who sees your data (spoiler: very few people)

Let's be clear: We don't sell your personal information. Period.

We may share your data with:

• Our hosting provider (to keep the website running)

• Email service providers (to send you the demo info you requested)

• Analytics tools (to understand website traffic)

That's it. These partners are bound by strict confidentiality agreements and can only use your data to help us serve you better.

We'll never share your information with third-party marketers or advertisers.

Data Security & Protection

How we keep your information safe

We take security seriously. Your data is protected with:

• SSL encryption for all data transmission

• Secure servers with regular security updates

• Access controls (only authorized team members can view your data)

• Regular security audits and monitoring

• HIPAA-compliant infrastructure for healthcare data

Look, no system is 100% secure—anyone who tells you otherwise is lying. But we use industry-standard security measures and continuously monitor for threats.

If there's ever a data breach affecting your information, we'll notify you within 72 hours.

Your Rights & Choices

You're in control of your data

You have the right to:

• Access your data - Request a copy of what we have

• Correct your data - Update outdated or incorrect information

• Delete your data - Ask us to remove your information

• Opt-out of emails - Unsubscribe anytime (link in every email)

• Withdraw consent - Change your mind about data processing

To exercise any of these rights, email us at [email protected]. We'll respond within 7 business days.

Cookies & Tracking

What cookies we use and why

We use cookies to understand how people use our website and improve the experience. Here's what we track:

Pages you visit and time spent on each page
How you found us (Google search, social media, etc.)
Your general location (city/state, not exact address)
Device type and browser

We don't use cookies for advertising or to track you across other websites. You can disable cookies in your browser settings, but some features may not work properly.

Your Data, Your Control

Have questions about how we handle your data? Want to access, update, or delete your information? We're here to help—no hassle, no delays.

Average response time: 15 minutes during business hours

Common Questions

Privacy Questions Answered

Everything you need to know about data privacy and security

No. We don't sell your personal information to anyone. We're not in the business of selling data—we're in the business of building hospital management software. Your information is used only to provide you with the services you requested.

If you request a demo but don't sign up, we'll keep your contact information for up to 2 years in case you change your mind. You can request deletion anytime by emailing us. We won't spam you—just an occasional follow-up to see if you need anything.

Yes. Our hospital management system is built on HIPAA-compliant infrastructure. Patient data stored in Evozent HMS is encrypted, access-controlled, and regularly audited. This privacy policy covers our website (evozent.com). For HMS-specific data protection, see our HIPAA compliance documentation.

Email us at [email protected] with your request. We'll delete your information within 7 business days and send you confirmation. Note: If you're an active Evozent customer, some data may need to be retained for legal or contractual reasons.

Yes, we use cookies to understand website traffic and improve user experience. You can disable cookies in your browser settings, but some features of the website may not work properly. We don't use cookies for advertising or tracking across other websites.

Contact form submissions and demo requests are kept for 2 years. If you become a customer, we keep your data as long as you use Evozent HMS, plus 7 years after account closure (required for legal and tax purposes in India). You can request earlier deletion in most cases.

If there's a security breach affecting your personal information, we'll notify you within 72 hours via email. We'll explain what happened, what data was affected, and what steps we're taking. We also report breaches to relevant authorities as required by law.

Yes. Email us at [email protected] with your updated information. We'll make the changes within 2 business days. If you're an Evozent customer, you can also update your profile directly in the HMS dashboard.

Changes to This Policy

We may update this privacy policy from time to time to reflect changes in our practices or legal requirements. When we make significant changes, we'll notify you via email (if you've provided one) or by posting a notice on our website. Continued use of evozent.com after changes are published means you accept the updated policy.

Last updated: May 10, 2026

Evozent HMS

Hospital Management System

Initializing System

Loading Patient Modules

Setting Up Billing

Preparing Pharmacy

Configuring Laboratory

Almost Ready...

Please wait while we prepare your healthcare management environment...

Changes to This Policy

Last updated: May 10, 2026